How To Find Email Address by Phone Number? [5 Proven Techniques]

You might have your prospect’s phone number and think that you have enough to contact them. Don’t let that intrusive thought win! 

Today, you need to reach them everywhere, by both phone and email if you want to engage them successfully. A multi-channel outreach is the only way to boost your chances of getting a reply and ultimately converting your prospect.

However, the obstacle in the race is not knowing how to search email IDs associated with phone numbers. And it gets worse when you realize it's not just for one or two prospects but a truckload.

Further, considering the average cold calling rate is between 1 to 3%, and it takes about 8 cold call attempts to connect with a single prospect, you need to leverage emails now. Otherwise, you’ll suffer from a missed sales quota and a withering sales pipeline.

To avoid that terrifying scenario from manifesting, you can leverage certain techniques to find contacts with email addresses. In this blog post, we discuss the top 5 strategies to find your prospect’s emails with only their phone number. Hold your breath, we’re diving in!

5 Tested Techniques To Find an Email Address by Phone Number

You don’t have to be Sherlock to realize the answer to Can you find someone’s email by phone number? Is a resounding Yes. And there’s not just one way to do it, but five! Here’s a look at these:

1. Employ Email Finder Tools like Prospect IQ

The most direct way to find emails by phone numbers is by integrating an accurate email finder tool like Prospect IQ by Klenty. This B2B prospecting data platform offers you access to a vast database with over 220 million contacts.

Its waterfall lead enrichment model empowers it to source data from multiple data providers and facilitate data enrichments on top of each other. The result? You get 700% more email and phone data over the average prospecting data platform.

So, how do you find email accounts by phone numbers with Prospect IQ?

All you need to do is enter the sales prospect's name and/or company name attached to the phone number and click ‘Reveal Data’ to get their valid email address.

Prospect IQ comes with 26+ powerful data filters that include prospect's first name, last name, company, location, etc., for individual prospects and revenue, domain, industry, etc. So, you can enter any of these fields that you know about the potential customer to get their business email address.

2. Use Advanced Search Options in Google

The next way to find email addresses from phone numbers is with Google’s advanced search options. These search options allow you to refine your search and source data more efficiently.

You can leverage these through:

Operators

These are a combination of symbols and words that can help with targeted searches. These include:

• Quotation Marks: This helps Google focus on specific keywords within the quotation marks. It then displays results that include the entire word or phrase within these quotation marks. For instance: “Warren Buffett” contact number.
• Minus: This helps to exclude certain keywords and can be extremely useful if your potential client has a common name.

Example: “Warren Buffett” contact number -Berkshire Hathaway. Here, you’re instructing Google to search Warren Buffet and exclude all results that mention Berkshire Hathaway. Thus, ensuring your search is more targeted.

• Site: This helps narrow the search results by helping Google focus on specific websites. For instance, site:berkshirehathaway.com“Warren Buffett” contact number.

Advanced Search

For this, visit www.google.com/advanced_search. You’ll find various fields such as “all these words”, “this exact word or phrase”, “any of these words”, “numbers ranging from” and so on. Fill in these fields as per your need.

Advanced search options also allow you to narrow your results. Choose appropriate options from drop-down menus under “language”, “region”, “file type”, etc. to further refine your search.

3. Check the Company Website

Google might not always be able to find emails by phone numbers, but it will be able to get your prospect’s company’s website or contact page.

Some companies offer contact details for their employees on their website’s “Contact Us” page. If the contact details are that of the main line or customer support, give them a ring or write an email requesting your prospect’s email details.

4. Leverage Social Media Platforms

Next, comb through social media websites like LinkedIn and X to find your prospects’ email addresses.

LinkedIn

Enter your prospect’s phone number into the search bar on LinkedIn and click the search icon. LinkedIn will then show results that match your search query. 

X (Formerly Twitter)

If your prospect’s X bio doesn’t mention their email address, try X’s advanced search page. Next, fill out the details as seen in the screenshot above, and you’ll be able to find relevant results. 

5. Use Reverse Phone Lookup

Reverse Phone Lookup tool helps you find exact email address by phone number, address, name, etc. These leverage public records such as professional licenses, court records, and the like as databases. Reverse Phone Lookup tools are ideal for when you want to enrich your database as they help you fill in missing information and can even confirm the accuracy of your existing data.

Simply visit a reverse phone lookup tool such as InfoTracer and fill in the prospect’s phone number. InfoTracer will then offer results based on the information you’ve shared.

What To Remember When Locating an Email Address Using a Phone Number?

Now that you know how to find an email address by phone number, it's time to discuss how to do it most efficiently. Here are 4 things to keep in mind:

Ensure Legal Compliance

Ensuring legal compliance ultimately comes down to sourcing and leveraging B2B contact data ethically.

Here are some points to keep in mind when looking for your prospect’s email address:

1. It’s safe to leverage online people search services and public phone records as these compile data that is already publicly accessible. Steer clear of private data sources such as cell phone carrier databases.
2. Data privacy laws such as the GDPR, CAN-SPAM, TCPA, etc., have been enacted globally to govern sales outreach.

To stay on the right side of these international data protection laws, ensure your email meets 3 crucial requirements:

• Include an easy way for prospects leads to opt out of receiving your email.
• Make sure your email contains accurate information about yourself.
• Have a legitimate interest in contacting the potential customer. 

Check Validity of Email Data

Once you find the email addresses with phone numbers, check whether the email address is accurate and reliable. This is crucial, as inaccurate email addresses can lead to an increased bounce rate and damage your sender’s reputation.

You can turn to email verification tools such as DeBounce or MyEmailVerifier as well. These tools help safeguard your email deliverability by confirming the email address exists and can receive emails.

Further, when collecting Business contact details, make sure to do so from reliable sources. An unreliable source will give you inaccurate, incomplete, and even obsolete data that can lead to data decay.

So, what’s the solution? Leverage email address search tools like Prospect IQ. These tools ensure you get valid email addresses and give your outreach efforts the best possible chance.

Handle Personal Data With Care

Now that you’ve found email addresses by phone number, it's time to discuss how you’ll manage it. You see, your work doesn’t end at simply sourcing and leveraging email addresses. You must also take all necessary steps to ensure your prospect’s personal contact data doesn’t fall into the wrong hands.

To do this, integrate a robust data management policy. Keep the following in mind:

• Integrate your CRM tool (like HubSpot or Salesforce) with all data solutions to ensure your marketing and sales teams use a single system to collect data and align it onto one platform.
• Maintain data hygiene by deleting duplicate data, verifying fresh data, and filling in missing information.
• Avoid sharing or selling your prospect's data. Don’t use it for any reason other than to further your sales and marketing goals.

Observing the above while managing data will ensure your B2B database remains clean and ready to leverage.

How Prospect IQ Helps You Find Verified Email Addresses for Every Contact?

Finding email by phone numbers can be a tricky and tedious process. Not only do you need to source email addresses legally, but you also must observe a strict data management policy to ensure your database remains reliable and accurate. It's a continuous process that can rob you of precious selling hours. 

Instead, make this process of finding reliable email addresses for all your prospects at scale with  Prospect IQ by Klenty.

Prospect IQ helps you find verified email addresses for all your prospects, thanks to its waterfall data enrichment model. The platform aggregates data from multiple vendors and carries out multiple enrichments on top of each other to help you find 700% more emails and phone data. 

Here are some of the other features that make Prospect IQ your one-stop shop for sourcing reliable prospect data.

• Email Finder: Effortlessly find verified email addresses for every contact and store these automatically on your CRM.
• Phone Finder: Gather accurate contact numbers of target prospects through their LinkedIn URLs or email IDs.
• LinkedIn Prospector: Use Prospect IQ’s LinkedIn plugin to import LinkedIn contacts onto your CRM with just one click.
• Complete Prospect Data Enrichment: All you need is your prospect’s LinkedIn URL, and Prospect IQ can source their phone number, email address, technographic, and job title information in seconds.
• Updates CRM automatically: No downloading and then uploading. Prospect IQ offers seamless integration with leading CRM systems to facilitate automatic data updates. 
• Single-Click Data Enrichment: Get reliable and accurate prospect phone numbers and email addresses with just their LinkedIn URLs.
• Quality List Building: Enrich your prospect phone, email, job title, and technographic information directly from their LinkedIn profiles.
• Save Admin Work Time: Prospect IQ empowers you to automate the import and enrichment of your data to help you curate accurate prospect lists with ease.

You don’t need to look any further to build high-quality email lists for prospecting when you have Prospect IQ in your tool stack. Book a demo now to see Prospect IQ find emails by phone numbers right in front of you!

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