Are you considering an alternative for Reply.io?
You have dozens of other sales engagement platforms in the market. But, digging into each of these will delay your decision and drain your energy.
Is there a way for you to get a full picture of the alternatives in the shortest possible time? There is, now.
Here, we’re going to give you the best 10 Reply.io alternatives that you need to evaluate before finalizing the right tool for your sales team.
Before going into the alternatives, let’s quickly review a few basics of Reply.io.
What Is Reply.io?
Reply.io is a sales engagement platform that helps sales teams reach out to prospects across 5 different channels—email, phone, LinkedIn, SMS, and WhatsApp—and book more meetings.
Pros & Cons of Reply.io
Have a look at the areas where Reply.io shines and where it falls short:
Pros of Reply.io
- Strong multi-channel sequencing: Reply lets you engage with your prospects through multiple channels like email, calls, LinkedIn, WhatsApp, and SMS. The tool also supports multi-channel tracking and offers personalization features like conditional placeholders and video embedding to ensure your emails are tailored to your prospects.
- Strong AI assistance to write emails and respond to prospects: With Jason.ai, crafting emails and follow ups is no longer time-consuming. The tool writes emails from scratch and follow ups based on previous emails, saving reps from the cumbersome task of writing emails.
- Tech Stack Consolidation: Reply.io is a well-rounded sales engagement platform that helps you find leads, engage with them through multiple channels, track their engagement, and execute tasks to close deals faster. In other words, you can perform almost all of the sales tasks from this single software instead of investing in individual tools for specific tasks.
- Reduction in app-switching with Chrome extension and platform approach: You don't have to shuttle between tabs when it comes to doing sales outreach through Reply. With its closely integrated web app, chrome extension, and CRM, you can do everything from prospecting to engagement tracking in one place.
Cons of Reply.io
- No intent-based playbook approach: Reply doesn't offer the option to tailor your follow ups based on the prospect's buying intent. In other words, you are forced to send the same followup messages to all prospects, irrespective of whether they are sales-ready or not. This means you lose out on your chance to reach out to the hottest prospects with the right message at the right time.
- No way to drive goal-driven outreach: Reply doesn't support goal-driven outreach. A goal-driven outreach approach involves setting input goals an SDR needs to achieve to hit the revenue targets. The input goals can be the number of prospects contacted, sales activities performed, and the number of meetings booked. Reverse engineering the goals you need to achieve to hit your revenue target helps sales managers track their reps' performance and offer guidance before it is too late.
- Basic dialing capabilities: The tool offers basic dialing capabilities like click-to-call dialing, VoIP calling, and call recording. Advanced features like parallel dialer, which allows you to dial multiple numbers simultaneously, are missing.
- Basic CRM integrations: Reply lacks deep CRM integration features like deal stage automation to automatically add prospects to appropriate cadences depending on the deal stage they enter.
- No intent detector: There's no way to identify the buying intent of your prospects in Reply. When you are intent blind, you have no option but to give the same level of attention to every prospect. On the other hand, with an intent detector that scores your prospects based on the intent signals like email opens or clicks, you'll be able to identify and prioritize your hottest prospects easily.
Reply.io Pricing
Reply.io has 4 pricing plans:
- Free plan: Offers 200 data credits to source email addresses of prospects.
- Starter plan: $60/user/month . Offers 1 mailbox, 1k data credits, and basic email automation features like email sequences and email metrics tracking.
- Professional plan: $90/user/month. Offers 2 mailboxes, 1k data credits, and multi-channel engagement features like Advance Reporting and Roles and Permissions.
- Custom plan: Customized plans available. Includes everything in the Professional plan plus advanced features like professional network automation and live chat support with 2-minute response time.
What To Look For in Reply.io Alternatives?
In summary, Reply.io lets you execute multichannel outreach, but it doesn’t let you harness the full potential of each channel. On top of these, the tool doesn’t allow sales teams to have a goal-driven or an intent-driven approach to sales outreach.
So, when you’re checking out alternatives, check the following points:
- Advanced calling capabilities
- Strong email personalization capabilities
- Integrates with popular CRMs
- Enables a goal-driven outreach
- Allows customized outreach based on prospect’s intent
With this in mind, evaluate the 10 Reply.io alternatives in the following sections, and see for yourself which one ticks all the above boxes.
Reply.io Alternative #1: Klenty
Klenty is a sales engagement platform that helps mature sales teams engage prospects strategically across multiple channels, execute the right next step for every prospect and generate qualified pipeline.
Klenty helps sales teams automate and standardize every single touchpoint—from cold prospect to opportunity to closed-won—to help you build a repeatable sales process.
What Is Klenty Best For?
Klenty is best for sales teams that already have a comprehensive sales process in place. With Klenty, mature sales teams get the standardization they need along with the flexibility to run outreach that is highly tailored to their accounts.
Let’s delve a little deeper into the different ways Klenty can help sales teams meet their goals and become better sellers:
Email-Heavy Sales Teams
For sales teams relying on email outreach and running multiple cold email campaigns, Klenty offers advanced email personalization and ensures high email deliverability to ensure all your emails land on the prospect’s primary inbox and your campaigns see high open and response rates.
Here’s a look at how Klenty helps email-heavy sales teams meet their outreach goals:
Email Personalization:
- Merge Fields lets you add custom phrases, sentences and even paragraphs based on prospect type.
- Liquid Templates uses dynamic formulas to change the content of your emails based on when the prospect receives and opens the email.
- Kai, Klenty’s AI Cadence Writer, scans the prospect’s website and LinkedIn profile and picks out ‘personalization points’ for your emails. It also inserts hyper-personalized openers, ‘problem sentences’ and CTAs to your emails.
Email Deliverability:
- Email validation helps reduce bounce rates by automatically validating email addresses for both new and existing prospects.
- Email sending control—Klenty lets you limit the number of emails you send per day and stagger email sending in an irregular manner.
- Deliverability insights give you the percentage of emails that land in the Primary Tab across different email service providers, scores your emails based on spam factors, and gives suggestions for improving deliverability.
Call-Heavy Sales Teams
Klenty’s calling features allows you to dial prospects in bulk and automatically syncs all activities, notes, and tasks to your CRM. This makes it ideal for sales teams engaging in high-volume cold calling for their sales outreach.
Here’s a deeper look at the capabilities of Klenty’s Sales Dialer:
- Parallel dialing. The dialer enables reps to place up to 5 calls simultaneously in one click, enabling you to scale your outbound call volume 5x and boost call productivity by minimizing time spent on unproductive calls.
- AI-powered call notes. Klenty’s conversation intelligence automatically generates highly detailed call notes of your calls. Also, all notes get synced to your CRM instantly.
- Time zone detection lets you batch prospects based on their respective time zones and call them during prime business hours.
- 1-click-to-call dialer helps you dial without any manual effort.
- Voicemail drop lets you send personalized, pre-recorded voicemails with 1 click.
- Local dial to place calls to your prospects using their area code.
- Call reports to measure your performance and find coachable points.
Intent-Driven Outreach
Klenty lets you segment prospects and run the right next steps for them based on their intent. Through this customized outreach and follow-up efforts based on the prospect’s buying journey, you can execute the right activities at the right time for every prospect.
- High Intent Detector allows you to assign points and isolate those prospects who are closer to buying than others.
- Cadence Playbooks helps you customize your outreach based on their intent. You can automatically move prospects to a different cadence based on intent, and execute precisely those activities which take each prospect towards a meeting.
Goal-Driven Outreach
With Goals and Reports in Klenty, sales leaders can set up milestones for sales reps to hit on a weekly and monthly basis. This means reps stay accountable to targets and adapt their approach to hit goals.
For every rep in their team, managers can track KPIs like:
- activity targets,
- prospect coverage targets, and
- conversion targets.
They also get full visibility into rep efforts across emails, calls, LinkedIn tasks, text, and WhatsApp.
What’s more, managers can spot gaps and coach reps to help them to achieve their targets.
Multichannel Outreach
Klenty empowers sales reps to make complete use of 5 different channels:
- Phone: Place calls and voicemails in one click without the distraction of dialing.
- Email: Personalize email text and videos with prospect data at scale.
- LinkedIn: Complete tasks like InMails and connect requests in a click with personalization.
- SMS: Use text messaging to complement your cold calls and boost your chances of striking a conversation.
- WhatsApp: Schedule and send personalized WhatsApp messages in one click.
Through a full-fledged and automated multichannel outreach, reps can reach prospects wherever they are, and book more meetings—all at scale.
Plus, Klenty’s multi-channel inbox collates all prospect communication across all channels in one place, so you can manage prospect interactions without the pain of switching tabs.
Klenty Pricing
Here are the Klenty pricing details for the different plans :
- Startup plan: $50/user/month (billed annually) and $60/user/month (billed quarterly). Comes with email deliverability, email personalization, sales ops, reply optimization, and task management features.
- Growth plan: $70/user/month (billed annually) and $85/user/month (billed quarterly). Everything in Startup + multichannel outreach, CRM integrations, intent-based follow-ups (cadence playbooks), and sales management features.
- Pro plan: $100/user/month (billed annually) and $125/user/month (billed quarterly). Everything in Growth + Goals and Reports, 200 credits (Phone+Email), account-based prospecting, and website tracking.
- Enterprise plan: Customized plans available. Everything in Pro + IP-based login restrictions, quarterly customer success review, and advanced deliverability insights.
Klenty’s Customer Experience for Growing Sales Teams:
Klenty provides end-to-end customer support entirely free of charge, making it ideal for growing sales teams.
Here’s a closer look at the customer support you’ll get from Klenty:
- Free onboarding. Klenty’s extensive onboarding process is free of cost to all of its customers. The support is customized depending on your sales team’s size and goals. What’s more, the support team will have as many onboarding calls as you need till every member of your team becomes comfortable using the platform.
- Free systematic implementation program. Not just onboarding, Klenty’s implementation is also free of cost. Here, the support team provides strategic suggestions on the best way you can use the platform to achieve your goals.
- Free 24x5 customer support. Klenty’s customer support is impressively responsive—a response time of only 2.5 minutes—and remains free of cost for the entirety of your customer lifespan.
- Free deliverability consultancy. If sales teams who use Klenty encounter any email deliverability issues (like emails going to spam or having a high bounce rate), the customer support team will analyze their deliverability and provide actionable suggestions to ensure their emails land on prospect’s primary inbox. This, too, is free of cost.
- Free quarterly reviews. Klenty takes a proactive approach in improving its customers’ performances. Every quarter, the customer support team analyzes how customers use the platform, and prepares a deck that includes customized insights like overall performance review, recommendations, and product roadmap.
Reply.io Alternative #2: Quickmail
Quickmail is an email automation platform that helps reps to automate their follow-ups, scale their email outreach, and boost email deliverability.
Founded in 2014, the platform also enables sales teams to run multichannel outreach campaigns, as reps can use emails, phone calls, SMS, and Slack to reach prospects.
What Is Quickmail Best For?
Quickmail is best for sales teams executing email-focused outreach campaigns that involve sending emails in bulk, and are looking to experiment with other channels as well.
Email-Heavy Sales Teams
Here’s a look at some of Quickmail’s features that allows execution of effective email campaigns:
- Inbox rotation. With Quickmail, reps can add multiple inboxes per email campaign to spread the load across several inboxes to increase the daily sending limit of a campaign without impacting email deliverability. Email-heavy teams can scale their cold email outreach through this feature. Also, spreading out email outreach to multiple inboxes ensures that emails stay under the radar of spam filters and land on prospect’s inbox.
- Campaign reports. In its campaign reports, Quickmail tracks cold emails that were opened by when they were sent, so that teams can optimize deliverability shifts, optimize scheduling, and improve performance. Plus, the reports also give the reason behind leads unsubscribing from email campaigns (not the right person or timing wasn’t right) to optimize campaigns better.
- Sentiment analysis. Quickmail analyzes the sentiment of your email replies to help reps understand quickly how prospects are reacting to the email campaigns. No more sifting through responses to know if they are good or bad. The platform automatically adds prospects to new follow-up campaigns based on reply sentiment.
- Unlimited split testing. Quickmail enables teams to carry out unlimited split tests for split-testing each part of their email campaigns—whether it’s one or two words or CTAs. With the relevant analytics on these, reps can find out exactly what drives more deals faster and adjust their campaigns accordingly.
- AI-driven automation of admin work. Using AI, Quickmail automates some of the administrative work that reps spend a lot of their time on, such as handling unsubscribe requests, detect and follow up with out-of-office responses and follow-up once they return, and starting a follow-up campaign based on a prospect’s reply.
- Strong deliverability at scale. Perhaps Quickmail’s strongest benefit is its inbuilt email deliverability for all kinds of email outreach, even for bulk email campaigns. The platform comes with free email warmup integration, blacklist monitoring, Google-approved sending API that mimics a human cadence, and real-time deliverability scores for every inbox with every account. Whether it’s 1000 or 100,000 emails, reps can rest assured that each email they send will reach prospects and not hit spam or damage their sender reputation.
- Supports a wide range of email providers. Quickmail supports Gmail, Microsoft Outlook, Amazon SES, PostMark, MailJet, MailGun, Zoho Email and any other email account using Simple Mail Transfer Protocol (SMTP) and Internet Message Access Protocol (IMAP).
Multichannel Outreach
Quickmail enables sales teams to run outreach campaigns using 3 channels:
- Email: Run personalized bulk email campaigns with strong deliverability.
- Phone: Integrates with Aircall for call steps.
- SMS: Send text messages to your prospects using Twilio phone numbers.
Quickmail Pricing
- Basic Plan: $49 per month. Comes with 30,000 emails/month, up to 10 multichannel outreach campaigns, free email warmup, reply handling, and blacklists monitoring.
- Pro Plan: $89 per month. Comes with native integration with HubSpot and Pipedrive CRMs, 100,000 emails/month, up to 20 multichannel outreach campaigns, and advanced analytics.
- Expert plan: $129 per month. Comes with 300,000 emails/month and up to 50 multichannel outreach campaigns. In addition to the features in the Pro Plan, this top-tier plan provides Google-approved sending API, AI-driven features and automated follow-up based on response.
All 3 plans support inbox rotation, automatic email warmup, and unlimited team members. Also, the platform offers a 14-day free trial.
Reply.io Alternative #3: Yesware
Yesware is an email outreach automation platform that helps you increase sales productivity by automating your outreach at scale. Its Outlook and Gmail add-on tracks your activity, and easily integrates with the tools you already use.
Apart from email outreach, the platform also enables you to connect with more buyers through its lead sourcing capabilities, and track results accurately by providing data-driven insights.
What Is Yesware Best For?
If your sales team has a strong focus on email outreach, Yesware could be a suitable option for you. Here’s a deeper look:
Email-Heavy Sales Teams
Yesware is best for sales teams who need a way to reach out to hundreds of prospects via email every week and get more replies.
Here’s a look at some of the features that Yesware provides for email outreach:
- Email Templates: Yesware comes with a library of ready-to-go messaging for the entire sales cycle that’s accessible in your inbox. You can customize these templates with images, merge fields, links, and attachments.
- Email Tracking: You’ll be notified whenever prospects open and read emails or click on your links, so that you can follow up at the right moment. The entire engagement history with each prospect will be available to you right in your inbox. Additionally, you can track metrics like open rates, reply rates, engagement, weekly trends, and your top-performing content to iterate successful activities.
- Attachment Tracking: The platform lets you track a wide variety of attachments to your emails, including PDFs, PPTs, DOCX, CSV, and MP4 files. This enables you to experiment with attaching different collaterals like buyer guides, white papers, or videos to find which content works best for your prospect and drives engagement. For PDFs and PPTs, you’ll also get page-by-page breakdowns that help you find the most engaging pages in your presentation.
- Outlook Add-on: The add-on brings all of Yesware’s capabilities to your Outlook inbox. Once set up, you can access features like Campaigns, Templates, Meeting Scheduler and My Reports at the top of your inbox without having to juggle with multiple windows.
- Gmail Chrome Extension: This extension brings Yesware’s features into your Gmail inbox. After a simple installation process, you can access features like Activity, Templates, Campaigns and My Reports at the top of your Gmail inbox.
Yesware Pricing
- Free Forever: $0/seat/month. Includes basic email open tracking and attachment tracking, 10 campaign recipients/month, Meeting Scheduler, weekly webinar training sessions, and email support.
- Pro plan: $19/seat/month (billed monthly) $15/seat/month (billed annually). Includes Unlimited email open/link/attachment tracking, 20 campaign recipients/month, Personal Activity Report, Recipient Engagement Report and email/phone support.
- Premium plan: $45/seat/month (billed monthly) and $35/seat/month (billed annually). Comes with Unlimited campaigns, team reporting, centralized team billing, and on-demand customer success.
- Enterprise plan: $85/seat/month (billed monthly) and $65/seat/month (billed annually). Includes everything in the Premium tier and provides advanced integrations with Salesforce like email sent/reply sync, calendar sync, background sync, bi-directional activity sync, single sign-on along with a dedicated customer success manager.
- Custom Plan: Customized pricing. Provides advanced features like legal and security review, preference of Salesforce contacts over leads and RingCentral telephony integration. You can contact Yesware’s sales team for this plan’s pricing.
Reply.io Alternative #4: Mixmax
Mixmax is a sales engagement platform that helps organizations build more pipeline by automating repetitive tasks and streamlining workflows of sales and customer success teams.
What Is Mixmax Best For?
Mixmax is best for sales and revenue teams who focus on email for their outreach and also look to leverage multi-channel outreach to reach more prospects.
Teams can also automate repetitive work like managing CRM updates and hand-offs between departments using Mixmax.
Email-Heavy Sales Teams
Here are some of the email-specific features that’ll be handy for sales teams that runs multiple cold email campaigns using Mixmax:
- Embed polls within emails. To boost email response rates, reps can prompt a quick reply by embedding one-click polls, so prospects or customers can respond with just one click. Based on poll answers, reps can also trigger automated follow-ups.
- Save best-performing emails as templates. Salespeople can save their best emails as templates with one click. While reusing these email templates, reps can customize them as they see fit.
- AI-powered email writer. Mixmax’s AI writing assistant can generate quality emails and subject lines in seconds. Reps can compose email content faster and save time writing to focus on other aspects of their pipeline.
- Email tracking. As soon as a prospect opens an email, reps using Mixmax will get real-time notifications through email or Slack to help them reach out at the precise moment. Reps can also set up automated call tasks once the prospect engages with their emails.
Multichannel Outreach
Mixmax lets you create personalized sequences at scale across 3 channels:
- Emails: Make your cold emails more visual and interactive to boost clicks and replies.
- Dialer: Talk to prospects without leaving your inbox and automatically log calls into your CRM.
- LinkedIn: Send LinkedIn InMail and connection requests as automated steps in your sequence, and view your recipient’s LinkedIn profile, company, and activity—all without leaving your inbox.
Mixmax Pricing
- Free Plan: Comes with features including email tracking, email templates, email polls, and instant meeting scheduling.
- SMB Plan: $34 per seat per month (monthly billing) and $29 per seat per month (annual billing). Comes with features like mail merge, scheduling on shared calendars, and shared email templates.
- Growth Plan: $65 per seat per month (monthly billing) and $49 per seat per month (annual billing). The plan comes with email sequences, sequence personalization, round-robin calendaring, reporting and analytics, and basic rules.
- Growth+Salesforce Plan: $69 per seat per month (annual billing only). Comes with Salesforce integration, along with all the features available in the Growth plan.
- Enterprise Plan: Customized plans available. The plan comes with Multi-channel sequences, tasks and automation, advanced rules, dialer, LinkedIn Sales Navigator integration, and admin controls.
Reply.io Alternative #5: Mailshake
Mailshake is a sales automation platform that helps you automate outreach at scale and get more replies for prospects.
Mailshake puts your lead generation on autopilot by helping you connect with thousands of prospects all at once with personalized messages—through email, social and phone.
What Is Mailshake Best For?
Mailshake is best for sales teams to run emails to hundreds of recipients without manual work.
It’s also highly suitable for founders and startups looking to grow their business and reach more potential customers without spending hours sending emails one-by-one.
Email-Heavy Sales Teams
Here are some of the email-specific features that’ll be handy for sales teams that runs multiple cold email campaigns:
- Mail Merge: With Mailshake, you can create a mail merge to easily send one customized email to an entire group of contacts at the same time. Save time by uploading your list of contacts to Mailshake in just seconds.
- Automated Email Follow-up: Mailshake allows you to add automatic follow-ups—a new email or a reply to a previous message—to your outreach campaigns. What’s more, you can choose from a set of pre-crafted email body templates for your follow-up emails to save time.
- AI Writer: Named SHAKEspeare, this AI-powered email writer is trained on data from 1000s of cold email campaigns. Once you give your business and goals as inputs, the AI writer gives you 3 versions of email copy.
- Email Copy Analyzer: Mailshake also comes with an in-app copy analyzer that checks your subject line, email copy, length, and links to give you specific recommendations of how to improve deliverability and readability.
- Email Domain Setup Assistant: To improve your deliverability, Mailshake ensures full email setup done for you without any technical know-how. This helps sales reps to quickly generate new email domains that have a high sending reputation.
Multichannel Outreach
Mailshake offers 3 channels for your outreach:
- Emails: Insert personalized emails at scale with high deliverability.
- Phone: Its VoIP dialer allows you to make calls using any phone number of your choice, directly from within the Mailshake application.
- LinkedIn: Automate LinkedIn tasks like sending messages, profile views, and connection requests.
Mailshake Pricing
- Email Outreach plan: $58 per user per month (billed annually). Enables users to access the tool’s email features, and is suitable for marketers and founders whose workflow involves a lot of cold email campaigns.
- Sales Engagement plan: $83 per user per month (billed annually). Comes with multi-channel capabilities—email features in the previous plan, plus phone dialer for cold callers and LinkedIn automation for social selling.
Reply.io Alternative #6: Outreach.io
Outreach is a sales engagement platform that automates your prospecting workflow and enables you to have personalized conversations with prospects at every stage of their buying journey.
In addition to sales engagement, the platform also provides revenue intelligence and revenue operations functionalities.
What Is Outreach.io Best For?
Given its advanced capabilities, Outreach is well-suited for enterprise sales teams. From sales reps to the execs, the platform empowers everyone in an enterprise sales organization to boost their productivity, win more deals, and leverage predictable performance.
Email-Heavy Sales Teams
Here are some of the email-specific features that’ll be useful for sales teams that runs multiple cold email campaigns:
- Smart Email Assist leverages generative AI to automatically generate email replies based on the prior context of conversations between buyers and sellers. Rather than starting from scratch, reps can focus their time on editing and personalizing the AI-generated content and boost their productivity.
- Snippets are small pieces of text or an image used to help craft and personalize emails quickly to speed up a workflow.
- Templates provide reps with quick access to content frequently used in sales sequences and one-off emails.
Call-Heavy Sales Teams
For sales teams relying on calls for outbound, Outreach.io comes with a built-in dialer with features like:
- Logging a call within the platform during a conversation
- Adding an additional participant to an active call
- Surfacing notifications to alert reps about call quality and connection issues.
Multichannel Outreach
Outreach.io lets you reach out your prospects through 3 channels:
- Email: You can either automatically send out emails to prospects based on pre-fixed time intervals or have customized emails sent out manually.
- Phone call: Place calls using Outreach Dialer.
- LinkedIn: Outreach introduces LinkedIn-specific tasks like sending messages, viewing profiles, and making connection requests as sequence steps.
Outreach.io Pricing
Outreach.io does not have transparent pricing. So, you have to contact their sales team to request pricing for different tiers.
Under ‘Plans for everyone’, there are 2 tiers: ’Standard’ and ‘Professional’.
- ‘Standard’ is aimed at small sales teams and includes all core sales engagement features.
- ‘Professional’ comes with additional features that are powered by AI like deal scoring and call topics/reactions and is meant for larger sales teams.
‘Plans for Enterprise’ has 2 different tiers—’Enterprise’ and ‘Unlimited’—aimed at large enterprise sales teams.
- The ‘Enterprise’ plan comes with features including Outreach Data Sharing to accelerate data-driven decisions, advanced technical support, and Health Insurance Portability and Accountability Act (HIPAA) compliance for users in the healthcare industry.
- ‘Unlimited’ is the top-tier plan for enterprise sales teams that provides no usage restrictions on its platform capabilities.
Reply.io Alternative #7: Apollo.io
Apollo is a data intelligence and sales engagement platform that helps sales teams to discover customers, scale outbound activity, improve existing workflows through analytics, and automate sales processes.
What Is Apollo.io Best For?
Apollo.io is best for sales teams looking to automate their sales process end-to-end—from prospecting to closing—using a single platform. You can find leads through its comprehensive B2B database, engage leads through emails, calls, and LinkedIn, and close deals better through its deal and conversation intelligence capabilities.
Email-Heavy Sales Teams
Here’s a peek into some of Apollo.io’s email-focused features:
- AI-driven personalization. Apollo.io’s AI writing assistant generates subject lines, copy, and personalized openers for the emails you send using the platform. Choose from 5 types of AI-generated personalized openers (company mission, current role, work anniversary, upcoming milestones, and job focus) to grab the attention of your prospects.
- Mailbox warm-up tool. To ensure strong email deliverability, Apollo employs automated AI-generated emails to mimic human behavior by replicating authentic email interactions on behalf of reps. Once you select how many emails you send and receive daily from within its mail-warming network, the tool automates this warm-up process.
- Mailbox rotation. Apollo divides the total number of emails evenly between all the mailboxes connected to your personal Apollo account to improve deliverability.
- Dynamic variables for personalization. Dynamic variables allow advanced email personalization for individual contacts by leveraging data from the Apollo database. The variables come in 3 levels—basic, advanced, and custom.
Call-Heavy Sales Teams
Apollo.io enables you to make and receive Voice Over IP (VoIP) phone calls directly within the platform using the in-app dialer. Here are some of its features:
- Local dialing. To improve pickup rates, Apollo’s dialer enables you to appear as if you're calling from a contact's local area code. Also, if a prospect misses your call and calls you back at the local number you used, Apollo routes the call to the real phone number linked to your Apollo account.
- Join active calls. Members of a sales team can join in their colleagues’ active calls to view, monitor, coach, or participate.
Multichannel Outreach
Using Apollo.io, sales teams can use 3 channels in their sequences for outreach:
- Email: Craft personalized emails that deliver automatically based on pre-set parameters.
- Dialer: Make VoIP calls directly from the platform.
- LinkedIn: Execute LinkedIn tasks like viewing profiles, sending connection requests, and interacting with posts from the platform.
Apollo.io Pricing
- Free: $0. Includes basic sequence automation, AI-assisted email writing, LinkedIn and Gmail extensions, and email reply & meeting tracker.
- Basic: $39/seat/month (annual billing) and $49/seat/month (monthly billing). Includes unlimited sequence limit, A/B testing, integrations with all email providers, and email open & click tracking.
- Professional: $79/seat/month (annual billing) and $99/seat/month (monthly billing). Includes Apollo Dialer, advanced reports & dashboards, and call recordings
- Organization (for minimum of 5 users): $79/seat/month (annual billing only). Includes international dialing & local presence, customizable reports, login with single sign-on, and advanced security configurations.
Reply.io Alternative #8: Salesloft
Salesloft is a cloud-based sales engagement platform that enables sales teams to automate their workflows and connect with prospects more effectively, helping teams to accelerate their sales cycles and drive more revenue.
What Is Salesloft Best For?
Salesloft is best for enterprise sales teams, offering a wide range of features that can benefit everyone from sales representatives to executives.
The platform equips all members of the sales organization to enhance their efficiency, increase their success in closing deals, and harness consistent, reliable performance.
Email-Heavy Sales Teams
For sales teams relying heavily on emails for outreach, Salesloft comes with these features:
- Advanced email sequence capabilities. Salesloft leverages the power of generative AI to deliver advanced email sequence capabilities. You can deliver a more relevant buying experience with AI helping you draft attention-grabbing emails. Salesloft provides you with dynamic fields that help you personalize outbound communication at a larger scale. You can also A/B test your emails to identify what your prospects are resonating with.
- Real-time notifications. Salesloft notifies you in real time when prospects are engaging, so that you can better prioritize their activity based on lead scoring or activity type.
- Email templates. Salesloft equips you with a variety of templates to choose from or even create your customized templates.
Call-Heavy Sales Teams
Sales reps using Salesloft can place VoIP phone calls from the platform with its dialer. Its features include:
- Local dial. Salesloft uses the local area code of a prospect to increase the likelihood your call will be answered.
- Call collaboration. You can invite an additional team member or manager on the call, or even transfer the call if needed. The call will keep going even after you log off.
- Call Pass Through: Through this feature, you can take your Salesloft call from a different phone, like your cell phone or desk line. The call will be directed to a secondary line prior to completing the call as dialed.
Multichannel Outreach
Using Salesloft, sales teams can use 3 channels in their sequences for outreach:
- Email: Craft personalized emails for your sales cadences.
- Phone: Make calls directly from the platform.
- LinkedIn: Execute tasks like LinkedIn research, sending InMail, and connection or introduction requests within Salesloft.
Salesloft Pricing
Salesloft does not offer a transparent pricing page. So, you’ll have to book a demo with them to find out the pricing.
There are 3 pricing plans available for sales teams:
- Essential comes with features like automated structured workflows, engagement analytics, and pipeline performance.
- Advanced plan gives you access to advanced features such as conversation intelligence and deal intelligence etc.
- Premier is their top-tier plan suggested for larger teams with the goal to generate predictable revenue every quarter. This plan gives you access to additional features such as forecasting and revenue management.
Reply.io Alternative #9: Lemlist
Lemlist is an email outreach and sales engagement platform that gives you the ability to start more conversations with your prospects, communicate across multiple channels, and build win-win relationships with them.
What Is Lemlist Best For?
Lemlist is best for sales teams looking to run personalized multichannel campaigns, with a strong focus on email outreach.
Email-Heavy Sales Teams
Here’s how Lemlist can help sales teams personalize emails at scale:
- Email Warmup. Lemwarm is a specialized email deliverability service provided by Lemlist that allows you to help you improve and maintain a high deliverability score as you reach out to your target audience.
- Multiple sending accounts. Lemwarm helps you safeguard your deliverability score by allowing you to use multiple sending accounts. This avails you to achieve a higher number of emails landing in your prospect’s inbox. Also be enabled to easily warm up all your email addresses and monitor their deliverability progress,
- Advanced personalization capabilities. Lemlist enables you to personalize your cold emails with the help of text, image, and video—all at scale. The platform also lets you build personalized landing pages just for your leads that you can attach with your emails.
Multichannel Outreach
With Lemlist, you can reach out to prospects on 3 channels:
- Emails: Personalize emails at scale by incorporating custom intro lines, images, dynamic landing pages, liquid syntax, and more.
- Calls: Reach your prospects via the phone using Aircall integration.
- LinkedIn: Automate LinkedIn tasks like invites, profile visits and messages.
Lemlist Pricing
- Standard: $59/seat/month (monthly) and $50/seat/month (yearly). Includes unlimited sending emails, custom images & text personalization, and Lemwarm
- Pro: $99/seat/month (monthly) and $83/seat/month (yearly). Includes calls, multiple sending accounts, LinkedIn Chrome extension, and custom landing pages.
- Enterprise (teams with 10+ reps): Price available upon request. Comes with personalized 1:1 onboarding, exclusive coaching & workshops, on-demand videos, and a dedicated Key Account Manager.
Reply.io Alternative #10: HubSpot Sequences
HubSpot Sequences is a comprehensive sales automation platform designed to streamline your outreach efforts.
Whether you're aiming to automate follow-ups, personalize sales emails, or conduct A/B tests, HubSpot Sequences offers a suite of features to enhance your sales workflow.
What Is HubSpot Sequences Best For?
HubSpot Sequences is best for salespeople focusing on email outreach, as they can leverage the platform’s features to set up personalized email sequences, automated follow-ups, and test different messaging.
Let’s take a closer look:
Email-Heavy Sales Teams
Here’s how HubSpot Sequences can help sales teams personalize emails at scale:
- Email personalization. With HubSpot Sequences, you can personalize your email sequences with information from your CRM database to boost your response rates.
- Automated follow-up. HubSpot Sequences empowers you to automate your follow-up process, ensuring that your prospects receive timely and relevant communication.
- A/B testing. Sales teams can fine-tune their outreach strategies with A/B tests, allowing you to optimize your approach based on real-time data.
- Outcome reports. Gain valuable insights into the outcomes of your sales efforts through HubSpot Sequence’s comprehensive reports, enabling data-driven decision-making.
HubSpot Sequences Pricing
HubSpot Sequences offers 4 pricing tiers:
- Free: $0. Includes free tools from HubSpot for sales, marketing, CMS, service, operations, and commerce.
- Starter: $18 per month (billed annually) and $20 per month (billed monthly). Comes with increased limits for the free tools, plus email and in-app chat support and HubSpot payments (U.S. only).
- Professional: $800 per month (billed annually) and $890 per month (billed monthly). Includes all the features in the Starter plan, plus custom reporting, campaign reporting, and social media.
- Enterprise: $3,600 per month (billed annually). Includes all features in Professional + custom behavioral events, organize teams, and multi-touch revenue attribution.
So, Which Is the Best Reply.io Alternative?
We’ve looked at the main aspects of 10 Reply.io alternatives like features and pricing. Now, it’s time to decide.
Given Reply.io’s drawbacks, you’d want to consider an alternative tool that comes with powerful dialing capabilities, lets you have a goal-based and intent-driven outreach, and deeply integrates with multiple CRMs.
With the above criteria, Klenty is the best Reply.io alternative.
Klenty helps growing sales teams deliver on pipeline goals by enabling sales reps to plan, execute, and track their outreach across 5+ channels and persistently follow up—all at scale. Here’s how:
- Klenty’s Sales Dialer enables parallel dialing, where you can place up to 5 calls simultaneously, all in one click to help you place 5x more calls.
- For email personalization, Liquid Templates uses dynamic formulas to change the content of your emails based on when the prospect receives and opens the email. Kai, Klenty’s AI Writer, scans the prospect’s website and LinkedIn profile and picks out ‘personalization points’ for your emails.
- Cadence Playbooks helps you detect intent in prospects based on where they are in their buying journey, establish the right next steps for every prospect, and execute precisely those activities which take each prospect towards a meeting. No more blind follow-ups.
- Goals feature lets managers set daily, weekly, and monthly targets for the sales team, get them to commit towards targets for activity, prospect coverage and conversion.
- Klenty integrates with 5 CRMs—Salesforce, Microsoft Dynamics 365, Hubspot, Zoho and Pipedrive. Its tight integration ensures an up-to-date CRM, saves hours per day by eliminating manual activities, and allows you to focus on selling.
What’s the proof that Klenty’s the best alternative, you ask?
Blueink Increased Their Meetings Booked by 100% Using Klenty.
Blueink, founded in 2014, is an e-signature and digital document management software that helps businesses track, manage, and complete day-to-day documents electronically.
Using Klenty, they were able to improve their cold email deliverability, leading to a 100% increase in meetings booked and 97% increase in email open rates—all in just a single quarter. Here's the full story.
Want to know how you can scale your outreach and book more meetings with Klenty? Schedule a demo now!
